Office Manager

A job opportunity has arisen for an office manager to join a firm of accountants in central Lincoln. The salary is negotiable, dependent on your experience and qualifications.

Responsibilities:

• Supervising, directing, and monitoring the work of administrative staff, including stepping in to help when needed.
• Help establishing, implementing, and maintaining office procedures.
• Administering the organisation’s HR and select finance functions by dealing with staff recruitment, training, induction, employment issues, keeping personnel records up to date, arranging interviews and updating financial agreements.
• Processing invoices and managing office budgets.
• Managing databases and computer systems.
• Organising company events and conferences.
• Organise and manage office layout, inventory of office supplies, stationery, and IT equipment.
• Dealing with correspondence, complaints, and queries.
• Ensuring that health and safety policies are up to date.
• Assisting senior management team when needed.
• Attending meetings with senior management.
• Maintain the condition of the office and arrange for necessary repairs.
• Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
• Arrange regular testing for electrical equipment and safety devices.
• Manage social media for your organisation.
• Liaise with external suppliers and service providers and block junk calls.
• Manage contracts with suppliers.
• Site visits to other offices as required.

Requirements:

• Proficient use of a range of software
• Delegate work to staff and manage their workload and output.
• Proven experience in office management or administrative roles.
• This is a Lincoln based role with the requirement to work in Retford one day per week ideally (may be possible to only work in Lincoln)

Benefits:

• Competitive Salary, in line with market rate
• Subsidised city centre parking
• Early finish on Fridays
• Pension Scheme
• Annual bonus scheme
• Day off for your birthday